Subject:

Families, Children & Learning – Capital Budget Summary

Forecast Variance Month 2	Unit	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Director of Families, Children & Learning	0	0	0	0	0	0	0	0.0%
0	Health, SEN & Disability Services	0	0	0	0	0	0	0	0.0%
0	Education & Skills	16,847	0	0	0	16,847	16,847	0	0.0%
0	Schools	2,662	0	0	0	2,662	2,662	0	0.0%
(35)	Children's Safeguarding & Care	35	0	0	0	35	0	(35)	-100.0%
0	Quality Assurance & Performance	0	0	0	0	0	0	0	0.0%
(35)	Total Families, Children & Learning	19,544	0	0	0	19,544	19,509	(35)	-0.2%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Children's Safeguarding & Care
Variance	(35)	Contact Supervision Centres	Variance of less than £0.100m.

Health & Adult Social Care – Capital Budget Summary

Forecast Variance Month 2	Unit	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
84	Adult Social Care	2,300	0	0	0	2,300	2,426	126	5.5%
0	Integrated Commissioning	0	0	0	0	0	0	0	0.0%
0	S75 Sussex Partnership Foundation Trust (SPFT)	0	0	0	0	0	0	0	0.0%
0	Public Health	0	0	0	0	0	0	0	0.0%
84	Total Health & Adult Social Care	2,300	0	0	0	2,300	2,426	126	5.5%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Adult Social Care
Variance	30	Better Care Fund – Adaptions for the Disabled	Variance of less than £0.100m
Variance	95	Better Care Fund - Telecare	Variance of less than £0.100m
Variance	1	Knoll House Building Works	Variance of less than £0.100m

Economy, Environment & Culture (excluding Housing Revenue Account) – Capital Budget Summary

Forecast Variance Month 2	Unit	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Transport	36,368	75	0	(4,637)	31,806	31,806	0	0.0%
0	City Environmental Management	15,063	23	0	(200)	14,886	14,886	0	0.0%
0	City Development & Regeneration	8,825	0	0	0	8,825	8,825	0	0.0%
0	Culture, Tourism & Sport	18,118	70	0	514	18,702	18,702	0	0.0%
0	Property	11,865	175	1,496	(1,601)	11,935	11,935	0	0.0%
0	Total Economy, Environment & Culture	90,239	343	1,456	(5,924)	86,114	86,114	0	0.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Transport
Reported at Other Committee	75	Norton Road Rain Gardens	Reported at Other Committees - as part of the Carbon Neutral Fund.
Reprofile	(4,637)	Valley Gardens Phase 3 (LTP)	The scheme has been paused following a review of the project. The majority of the project expenditure will now likely be incurred next financial year. A reprofile of the budget is required to meet the current timetable.
City Environmental Management
Reported at Other Committee	10	Electrical Vehicle for Waterhall	Reported at Other Committees - as part of the Carbon Neutral Fund.
Reported at Other Committee	13	Rechargeable Medium Sized Machinery Parks	Reported at Other Committees - as part of the Carbon Neutral Fund.
Variation	(200)	Public Conveniences	A variation of £0.200m is requested to support the Kingsway to the Sea project in delivering new toilet facilities (see below).
Culture, Tourism & Sport
Reported at Other Committee	70	Levelling Up/Kingsway to the Sea	Less than £0.100m.
Variation	204	King Alfred Main Pool Reinforcement	Budgets to be amalgamated onto main project code as works being carried out as one project.
Variation	60	Prince Regent Capital Works	Variation of less than £0.100m.
Variation	250	Levelling Up/Kingsway to the Sea	Additional Levelling Up Fund grant has been awarded of £0.050m for to support resourcing capacity. A contribution of £0.200m from the City Clean Public Conveniences budget for the refurbishment of existing and development of new toilet facilities will also be added to the Kingsway to the Sea budget in 2023/24. In addition, a further sum of £1.290m will be added to the 2024/25 met from Section 106 contributions. In June 2023 the Strategic Finance & City Regeneration Committee approved a total budget of £13.761m and a reduction in project scope to fit within this budget. Subsequent feedback from the community strongly requested the reintroduction of sand sports area and lighting for the park back into the project scope. The reinstatement of these facilities and some support the wider project requirements could be enabled by the use of additional S106 funds, the majority of these funds being taken from future Section 106 receipts.
Property
Reported at Other Committee	100	Cemeteries Structural Works	Allocation of the 2023/24 Planned Maintenance Budget towards structural works for cemeteries. Originally reported to committee in March 2023.
Reported at Other Committee	50	Victoria Fountain Repairs	Less than £0.100m
Reported at Other Committee	25	Hollingdean Depot	Less than £0.100m
Variation	(773)	Carbon Reduction Measures to Operational Buildings	Allocated to the new capital scheme for provision of solar panels on corporate buildings (see Appendix 7).
Variation	(204)	King Alfred Cathodic Protection System Repairs	Budgets to be amalgamated onto main project code as works being carried out as one project.
Variation	(98)	Crowhurst Road PMB	Variation of less than £0.100m.
Variation	(60)	Planned Maintenance for Council Leisure Buildings	Variation of less than £0.100m.
Variation	(20)	External Improvement Works	Variation of less than £0.100m.
Variation	(3)	Provision of Drinking Water Fountains	Variation of less than £0.100m.
Variation	50	Victoria Fountain Repairs	Variation of less than £0.100m.
Variation	38	Barts Cladding & Window Replace Phase 1	Variation of less than £0.100m.
Variation	11	Mechanical Boiler Replacement - Mechanical	Variation of less than £0.100m.
Variation	10	Window Replacement Cottages Property Portfolio	Variation of less than £0.100m.
Variation	9	Fire Safety Improvements	Variation of less than £0.100m.
Reprofile	(210)	Imperial Arcade PMB	Roof works already reported for up to £0.060m of essential repairs to be undertaken in year. The balance of £0.210m to be reprofiled into 2024/25 for façade refurbishment.
Reprofile	(105)	Mile Oak Community Centre PMB	Essential repairs in line with spending restrictions estimated at £0.025m. The remaining budget of £0.105m to be provisionally reprofiled into 2024/25 for refurbishment.
Reprofile	(40)	Statutory DDA Access Works Fund	Reprofile of less than £0.100m.
Reprofile	(10)	Hollingdean Depot	Reprofile of less than £0.100m.
Slippage	(196)	Madeira Terrace Structure Repair & Resurface	Around £0.150m will be spend on prioritised H&S works in 2023-24, the balance of £0.196m is to be slipped into 2024-25 to fund the next prioritised temporary propping works.

Housing, Neighbourhoods & Communities (excluding Housing Revenue Account) – Capital Budget Summary

Forecast Variance Month 2	Unit	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Housing General Fund	4,633	0	0	4,633	4,633	0	0.0%	4,633
0	Libraries	250	0	0	250	250	0	0.0%	250
0	Communities, Equalities & Third Sector	0	0	0	0	0	0	0.0%	0
0	Safer Communities	0	0	0	0	0	0	0.0%	0
0	Total Housing, Neighbourhoods & Communities	4,883	0	0	4,883	4,883	0	0.0%	4,883

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type

Amount
£’000

Project

Description

Housing, Neighbourhoods & Communities

There are no budget changes to report for TBM month 5.

Housing Revenue Account (HRA) – Capital Budget Summary

Forecast Variance Month 2	Unit	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Unit	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
78	City Development & Regeneration	20,736	11,250	0	(7,776)	24,210	24,313	103	0.4%
(2,597)	Housing Revenue Account	75,859	(11,250)	0	(18,651)	45,958	46,176	218	0.5%
(2,519)	Total Housing Revenue Account	96,595	0	0	(26,427)	70,168	70,489	321	0.5%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
City Development & Regeneration
Reported at Other Committees	11,250	Kubic Apartments	Reported at July 2023 Strategic, Financial & City Regeneration committee meeting relating to the purchase of Kubic Apartments, Whitehawk Way.
Reprofile	(7,320)	Moulsecoomb Hub Housing	Procurement and delivery options are being reviewed alongside RIBA stage 4 technical design work, so start on site and the necessary appropriation has been delayed. A report outlining Options will be going to Housing & New Homes Committee in November.
Reprofile	(135)	Windlesham Close	A more detailed cashflow has been produced, and the overall project programme was extended by two months since the last update.
Reprofile	(170)	Frederick Street	There has been a delayed start on site, a meaningful start was achieved in April 2023, with construction phase commencing in August 2023. This was due to delays securing necessary Highways consents, site set up and welfare facilities and finalising temporary works design and party wall issues with adjoining property owners.
Reprofile	(151)	Rotherfield Crescent	There has been a delayed procurement programme, due to an unsuccessful first tender, the project was repackaged and retendered. The project is due to start on site in November 2023. The reprofile reflects the new cashflow profile.
Variance	152	Victoria Road	The final account for Victoria Road is due to be agreed in 2023/23 and is currently under negotiation between our QS and contractor. This variance is the latest estimate, the final account is due to be settled imminently.
Variance	(49)	Charles Kingston Gardens	Variance of less than £0.100m.

Housing Revenue Account
Reported at Other Committees	(6,045)	Home Purchase Scheme	Reported at July 2023 Strategic, Financial & City Regeneration committee meeting relating to the purchase of Kubic Apartments, Whitehawk Way.
Reported at Other Committees	(5,205)	Extended Home Purchase Scheme	Reported at July 2023 Strategic, Financial & City Regeneration committee meeting relating to the purchase of Kubic Apartments, Whitehawk Way.
Variation	800	Condensation & Damp Woks	There has been a significant increase in damp and condensation cases reported from when the budget was set for the current financial year.
Variation	500	New Housing Management IT System	Realignment of HRA ICT budgets to reflect the delivery routes.
Variation	420	Roofing	Project moved from Structural Repairs budget line to reflect works being carried out.
Variation	(420)	Structural Repairs	Project delivery moved to Planned Works - Roofing budget.
Variation	(800)	Home Efficiency & Renewables	Budget variation to reflect forecast spend against planned projects this financial year and transfer to the Condensation & Damp works budget line to reflect the additional spend increasing energy efficiency through cavity wall insulation and other works.
Variation	(250)	New Housing Asset Management System	Realignment of HRA ICT budgets to reflect the delivery routes.
Variation	(250)	New Housing Works Management System	Realignment of HRA ICT budgets to reflect the delivery routes.
Reprofile	(9,844)	Home Purchase Scheme	The housing market dictates the number of purchases that can be completed in a year. After reviewing the house under offer and due to complete a reprofile of budget is required to reflect the current estimate of new homes being acquired. The new budget is expected to be utilised during 2024/25.
Reprofile	(5,972)	Structural Repairs	Mobilising works contracts has led to changes to the planned start date for major projects. Procurement, resident engagement and leaseholder consultation continues to be undertaken during this stage. The spending profile will continue to be monitored and updated throughout the financial year.
Reprofile	(1,495)	Palace Place Redevelopment	The redevelopment hasn’t progressed at the pace expected it is currently showing an increased viability gap, a revised business case will be required which considers the construction cost inflation which will have a downward pressure on the residual value of the site. Any new costs are expected to be utilised in 2024/25.
Reprofile	(668)	Housing First	The housing market dictates the number of purchases that can be completed in a year. After reviewing the house under offer and due to complete a reprofile of budget is required to reflect the current estimate of new homes being acquired. The new budget is expected to be utilised during 2024/25.
Reprofile	(482)	Sheltered Services System	Changes to some of the planned start dates against the lift replacement programme.
Reprofile	(190)	HRA Owned Playgrounds Refurbishment	Phase 2 of the refurbishment programme to be reprofiled to 2024/25.
Variance	600	External Decorations & Repairs	Additional spend arising from a need to carry out urgent works to timber cladded blocks that was not allowed for in the budget.
Variance	330	Minor Capital Works	There is a forecast overspend as a result of several large projects, which are significantly higher cost when compared to business as usual projects against this budget line.
Variance	290	Domestic Rewire	Additional costs expected due to new legislation for domestic installations and a potential increase in the volume of rewires arising from the new EICR testing programme.
Variance	(200)	HRA Adaptations	There is an underspend forecast, based on contractor capacity (high demand for builders).
Variance	(400)	Kitchens	There has been a significant underperformance by the planned works contractor for kitchen replacements which has resulted in an underspend. To address this performance issue, approval was given by Housing Committee (16th November 2022) to procure up to two further contractors for this work stream and an improved spend against this budget should be seen.
Variance	(402)	Various Schemes	Variances of £0.100m or less across the following schemes:
			£0.050m – Empty Properties
			£(0.100)m – Environmental Improvements
			£(0.088)m – City Wide Loft Conversions
			£(0.080)m – Door Entry Systems & CCTV £(0.034)m – Communal Fire Alarms
			£0.060m – Sheltered Services Systems £(0.100)m – Water Tanks £(0.040)m – Communal Boilers £0.080m – Domestic Boiler & systems Installation £(0.100)m – Main Entrance Doors £(0.050)m – Senior Housing Improvements